LVF Creative Studio
One operating view for every moving part of an event.
LVF brought project delivery, finance, floral counts and team actions into one AI-ready workspace, reclaiming four hours on a single counts task and giving the team a clearer way to run complex events.
Connected systems
- Google Workspace
- Xero
- Slack
- Granola
The challenge
Beautiful events. Operational complexity behind every one.
LVF Creative Studio creates large-scale floral and scenic experiences. Behind the finished work sits a dense operating model: budgets and invoices, client communication, production schedules, floral counts, legal documents, travel, suppliers and actions across the team.
That context lived across accounting software, email, Google Sheets and individual project trackers. A weekly spreadsheet could show tasks, but it could not give the team one connected view of delivery, capacity and project economics, or let an AI assistant work safely across them.
50+ projects a year. One weekly spreadsheet.
The working change
A Twin shaped around how LVF already runs projects.
MLX connected LVF’s priority systems and organised the resulting context into practical operating channels. The team can use the MLX workspace directly, ask the Twin from Slack, or work through an approved AI tool such as Claude without rebuilding the same business context in every interface.
Project operations
A shared structure links projects, owners, priorities, due dates and estimated hours, with team and project views for weekly planning.
Counts and production
The Twin can turn project material into structured floral counts and reusable working outputs instead of relying on manual tallying.
Finance visibility
Xero evidence supports questions about revenue, profitability, invoices and line items without repeatedly switching back to the ledger.
Relationship intelligence
The team can pull relationship-tracker context into Claude to create dashboards, surface key actions and keep client follow-up visible.
Recurring reporting
A scheduled weekly task email turns live workspace data into a repeatable management rhythm for the team.
Work where the team works
Slack provides a mobile front door for questions, updates and notifications while MLX retains the shared project context underneath.
The moment it became real
The moment it became real
“Wow it has just done all my counts on flowers.”
What changed
What changed
A four-hour task collapsed into one session
When Lucy asked the Twin to complete the flower counts for a project, it produced the result in-session. Her estimate for doing the same work manually was four hours.
Operational data became usable by the team’s chosen AI
LVF connected Claude to the Twin and pulled the relationship tracker into a visual dashboard with key actions, without manually repackaging the data first.
Weekly coordination moved beyond a flat spreadsheet
Tasks can carry project, owner, priority, due date and estimated effort, then be viewed by team member or project and rolled into recurring updates.
How we measured this
How we measured this
The figures above are deliberately narrow. They combine customer-reported estimates and workflow design recorded during the LVF rollout. The four-hour result is for one flower-counting task; it is not an extrapolated annual saving.